Property Management Software Features

Accounts Payable

Take control over the Accounts Payable process and maximize efficiencies while enhancing resident satisfaction. PropCore’s automatic processing across the entire database ensures immediate and reliable reporting, providing you with the most precise data for decision-making. The robust reporting capabilities provide access to all vital operational and financial data, from the highest level, drilling down to the most specific details. Increase productivity and maintain accuracy with this flexible, user-friendly and centralized solution.

• User-friendly screens increase user satisfaction and minimizes errors
• Single-point data entry process provides quick and accurate management of invoices
• All invoice account numbers are automatically checked against general ledger information for accuracy
• Easily determine how invoices will be paid using a drop-down selection of options ranging from vendors to due dates
• Automatically checks for duplicate invoices from unpaid and paid items
• Invoices can be created for full or partial receipts of orders
• Ensures that check processing is accurate and secure
• Automatically verifies that funds are available before processing
• “Check preview” option does away with the need for proofing runs
• Audit report ensures accuracy of invoices, credit memos, check printing, voided and zero-amount checks
• Streamlined database ensures accurate up-to-the-minute reports and minimizes data entry time
• Comprehensive reporting confirms the integrity of information and processes
• Robust reporting functionality provides many options for information retrieval, from reconciliation reports to vendor history and detailed vendor information
• Reports can be easily customized to meet your specific needs
• Create open invoices for a range of options anywhere, anytime
• Easily set user privileges at each location for access flexibility and control

Accounts Receivable

PropCore can help you save by simplifying the receivables process, giving you more time for revenue-generating activities.

• Maintain full transactional histories for non-tenant account billing, histories and balances
• Bill directly for contracted services, management fees or other items unrelated to standard tenant billings
• Generate general reports such as batch charge, receipt listings and non-tenant statements
• Adjust or correct account balances with a credit/adjustment entry
• Add journal entries to the general ledger
• Generate receivables reports
• Run end of month processing

General Ledger

Our General Ledger module is an easy-to-use reporting tool that provides complete access and control of all financial information from every perspective for making educated decisions. PropCore General Ledger is flexible enough to support nearly all accounting methods, including multi-currency functionality for global accounts, as well as controlled processing capabilities by setting user privileges at each location to protect sensitive information.

• Reports are viewable online or can be exported as Excel, text, or PDF formats
• Account detail with drill-down views from transactions to reports
• Real-time posting simultaneously from multiple users and locations
• Customizable alphanumeric account number including separate department and locations codes
• Customizable chart of accounts, with integrated samples
• Unlimited transactions and history entries
• Hierarchical and unlimited number of locations
• Accrual or cash-based accounting formats
• Monthly periods are closable, with adjusting journal for any subsequent transactions
• Standard journals and recurring journal entries are easily set
• Support documents feature allows upload of file attachments to accounting transactions

A complete, core system that manages your daily upkeep of multiple properties and/or units is exactly what the PropCore Maintenance Management Module is designed for. Work order creation, job tracking, purchasing, receiving and payable processing all work to save you time. The drop-down vendor list with pricing, available stock, authorization contacts and reporting options optimize the control of maintenance-related tasks and expenditures for any type of property.

With all aspects of your maintenance management, PropCore purchase history, warranty information, contracts and depreciation schedules are at your fingertips and recurring tasks can be automatically flagged to protect your assets while minimizing repair costs.

• Work order history by unit or building
• Project tracking
• Standard and user-defined fields
• Saves memos and attachments

With the dynamic forms library initiated, your information can be easily exported to Excel with a user-friendly one-click for easy content management. This component of PropCore provides this 100% seamless integration for times when Excel is your program of choice

Your workflow is how you get your projects done, from start to finish. We help your business work by improving and automating your business process from beginning to end.

Automating and streamlining this workflow will cut costs and improve productivity. Our analysts are experienced in breaking down the workflow process into component parts, then outlining the process, recommending improvements and implementing the new procedures.

PropCore offers a powerful, database-driven form library with user-friendly forms available instantly without any additional programming or integration. With this technology, everything that you need to manage your operations and be effective is provided to you. Dynamic forms allow you to effectively manage information in a way that is no more difficult than sending and receiving email.

Benefits Include

• Dynamic forms for instant deployment
• Powerful data management
• One-click data export to Microsoft Excel
• Pre-built form solutions for efficient use

A security incident is "any real or suspected adverse event in relation to the security of computer systems or computer networks."

Examples of security incidents include: attempts to gain unauthorized access to a system or its data; unwanted disruption or denial of service; the unauthorized use of a system for the processing or storage of data; changes to system hardware, firmware, or software characteristics without the owner's knowledge, instruction or consent.

At PropCore, security is the most important components built into every part of our software and rest assured your information will be protected.